OneNote is the perfect tool for making and sharing notes, and in this post, we’ll see how easy it is to use OneNote within Skype for Business meetings to capture detailed, multimedia notes and share them with your team.
Once your Skype for Business meeting has started, click on the blue circle with an image of a monitor to bring up the menu shown below:
Let’s start with the Shared Notes option highlighted above. If you click Shared Notes, you’ll see a window similar to the one below. It will list the shared notebooks you currently have open in OneNote. Select the section where you would like to add a page of notes, and click OK. I’ve chosen the section “Meetings” in the “Team Shared” notebook.
When you click on OK to confirm your selection, the OneNote application will open. A new page will be created, with the title and participants list pre-populated – which can be a real time-saver with a large meeting. Next the other people at the meeting will get an invite to Accept Meeting Content. If they accept, then your new notes page will open in OneNote for them. They can then join you in creating and reviewing notes. Note that there is only one page of notes, which everyone in the meeting can potentially see and add to.
If you would prefer to create private notes for the meeting, then choose the My Notes option shown in the first menu we looked at above. You will then be given a list of all your open OneNote notebooks. Choose one that is not shared, so you can create your notes by yourself. Once you have had a chance to tidy them up, you can use OneNote’s features to easily copy them into a notebook you share with your team, or email them using the Email Page option under the Send menu.
So with just a few clicks you are ready to create notes on your meetings that you can easily share – no printing or emailing required. Plus you get the benefit of being able to create rich multimedia notes to which you can easily attach images, documents and other files.