“How do I give a demonstration of all the Skype for Business Online features, while also using Skype to present the demonstration as a webinar?” This was a question a new trainer asked me last week. The challenge is that you cannot use the same copy of Skype to both deliver the webinar and demonstrate such features as making and ending video calls without adversely affecting the webinar delivery.
When they told me they also needed to record the webinar, I replied that three laptops would be needed. Let’s review why. First, I am assuming the trainer will use their corporate Office 365 account to set up the Skype meeting, invite attendees and host the webinar. In the interests of confidentiality, the trainer will use a separate Office 365 tenancy for the demos that is only used for training. Two-way video communications and screen sharing will be part of the demonstration.
Here are some technical parameters we need to work within:
- To record a scheduled Skype for Business Online meeting you need to have the participant status of “presenter” rather than “attendee;”
- The full desktop version of Skype for Business is required; the web browser-based version does not include a record option.
Now let’s look at how we’ll use those three laptops:
Laptop #1: the trainer runs the webinar for the attendees by sharing their screen from the web browser version of Skype for Business. They use the desktop version of Skype for Business to demonstrate video calls and screen sharing with laptop #2.
Laptop #2: the desktop version of Skype for Business is used to demonstrate video calls and screen sharing with laptop #1.
Laptop #3: the desktop version of Skype for Business is used with the corporate account to join and record the meeting. It also allows the guest user on laptop #1 to be elevated to a presenter status, so that account can share out their screen to deliver the webinar.
There are several ways to resolve the original question; however I have found the above to be an effective approach. An extra tip: have a second monitor attached to laptop #1 – then you can share one screen and have the web app on the other to manage the webinar.